How to Deliver Presentations/Access in the Session?

 1. Overview

      All presentations will be live on Zoom.

      Important Notes:

• All online presenters should be online during their presentations via Zoom.
• You must be registered for the conference to present.
• Your talk must end within the given presentation time, including questions if applicable. After completing your presentation time, your screen share will end, and your microphone will be muted.
• All presenters will get information for their presentations schedule. All presentations time are shown in conference venue time.

 
2. Technical Requirements 

Connectivity:

• Make sure your connection speed is 2 Mbps upload, 4 Mbps download or better. You can test your Internet connection speed at SpeedTest.net.
• Using a wired Ethernet connection provides the best quality, but WiFi should be fine.

       
Zoom Client: We strongly recommend that you download or update the Zoom Client for Meetings in advance and test your sound and permissions prior to the day of your presentation. If you have attended a Zoom meeting recently, you likely already have the client installed. To access your assigned Zoom, you will receive a special link via email from Zoom. This link will not work until right before your session.

Device: You will use your own device for your presentation. You should use a laptop or desktop computer. You will need a webcam, if possible.

If you are using a Mac, make sure to try sharing your screen at https://zoom.us/test ahead of your session so that you can grant Zoom the appropriate permissions. Doing so requires you to restart the application (which you won’t want to do during your session).

Sound: We recommend that you present in a quiet area without background sound and use a headset if possible. You can use https://zoom.us/test to test your Zoom audio in advance. 

3. Privacy Policy and Recordings

       Our principle is established to communicate a transparent set of standards and guidelines for acceptable behaviour at the conference and to provide a positive, safe, and welcoming environment for all attendees. Note that all sessions will be moderated and actively monitored for disruptive behaviour; any attendees disrupting the session will be removed from the conference by technical support staff.

In the conference, a week before of your presentations:

• You will receive an email in your registered email for Zoom link. If you have not received your email, please contact us.
• Set up the Zoom client on your computer.
• Use https://zoom.us/test to test your sound and app permissions.
• Use SpeedTest.net to test your connection speed.
• Create your presentation slides and check them for sensitive or confidential information. Your presentation will be available on our YouTube channel following the program and should not include confidential information.
• Be sure your last slide lists the best way(s) for others to contact you for questions or collaborations.

During the conference

Ten minutes before your session (not just your individual talk) starts

• Click the special Zoom presenter access link emailed by Zoom.
• Send a message in the chat window to tell the Session Chair and technical support staff (Zoom Host) that you have arrived.
• Test your sound by unmuting and speaking to your Session Chair. Turn mute back on when you have finished testing.
• Turn your camera on by clicking on “Start Video”.
• Check that all other windows, notifications, and sounds not related to your talk are turned off.

During your session

• Turn your camera
  • Turn your camera on by clicking on “Start Video” when the session chair introduces you.
• Giving your talk
  • After introduces you by session chair, unmute your microphone and share your screen for presentation.
• Chat window
  • Open the chat window so you can send a message to technical support in case of problems.
  • When your presentation is over, mute your microphone and stop sharing your screen.
• Timing
  • Your total presentation time including Q&A if applicable, is given in the guideline.
• Answering questions
  • If there is time for Q&A, your session attendees will ask questions. You will be answering by your microphone.
• Contacting live technical support
  • You can reach technical support staff (Zoom Host) or the chairs during the session by the Zoom Chat window. You can also contact us.

After your presentation

• • Mute your microphone.
  • Enjoy the rest of the presentations!