Frequently Asked Questions
Here you can find answers to some of the most common questions we are asked. Please refer to the category that best relates to your question.
Abstract Submission
You may submit your abstract online by clicking the “Submit Abstract” button on the individual conference page.
Please download the abstract template from the individual conference page on the website.
Your abstract will use for online publication on the website. Please provide as much details as possible, including:
- The aims of your presentation; this is often evident from the title, but in some cases, it might need expanding.
- The objectives of your presentation; they should demonstrate what the audience will be able to do, feel or learn from your presentation.
- 4-5 key references related to your presentation; this will enable us to provide delegates with bibliographic references and literature to support further reading after the conference.
Abstract submission is optional.
Authors may submit multiple abstracts, but usually, an individual will not be offered more than one oral presentation.
Short biography includes about your career, your current job title and institution, work experiences, research interest or fields, awards, and google scholar: h-index if any.
The scientific review committee of the conference will carefully evaluate all submitted abstracts and will determine if an abstract is to be presented orally or poster along with the acceptance letter.
You need to send another version of your submitted abstract with minor changes/corrections to the supporting team to replace, edit or revise your submitted abstract.
You may contact supporting team to withdraw your abstract.
All presenters are required to submit abstract.
You may contact the supporting team to submit an abstract if seats are available.
A letter of invitation will be generated after participant registration and sent to the registered email address.
If a more detailed letter is required, participants should contact the support team with the necessary information.
You should register your accompanying partner together with you to get a letter of invitation.
Presentation Time Allocation:
Plenary Speaker: 45 minutes (40-minute presentation + 5-minute Q&A)
Keynote Speaker: 30 minutes (25-minute presentation + 5-minute Q&A)
Invited Speaker: 20 minutes (15-minute presentation + 5-minute Q&A)
General Speaker: 15 minutes (13-minute presentation + 2-minute Q&A)
You may select relevant topics during the abstract submission process.
Conference Registration
You may register your participation online on the individual conference page by Registration button.
All presenters and attendees are required to register and pay the appropriate registration fee to participate in the conference.
The registration details available on the individual conference website.
Please pay your registration fees due before the conference registration deadline.
We accept online and bank transfer payment methods. Online payment can be by Credit Cards/Debit Cards, Visa, and MasterCard.
If you are registered online and paid the registration fee, you will receive a payment receipt and confirmation within two working days.
If you would like to cancel your commitment to speak/attend at the conference, we kindly request you to provide a replacement speaker/attendee who can speak/attend on the same/relevant topic with prior intimation.
You can cancel your conference registration or bookings. However, please review the cancellation policy available on the conferenve website.
Delegate substitutions are allowed up to 30 days prior the conference date.
To cancel or make changes to your registration or booking, please contact the supporting team via email.
Participants are solely responsible for applying for and following up on their visa applications in a timely manner. The organizer will not issue any refunds for conference fees in the event of visa denial or delay.
We strongly encourage advance registration rather than on-site registration. While on-site registration may be possible, it will be considered on a case-by-case basis. Please note that no presentation will be scheduled unless the presence of the abstract submitter at the conference is confirmed in advance.
To qualify for our 10% group discount, your group must consist of three or more attendees from the same institution or company. All participants must register at the same time and notify the support team to receive the group discount code.
The confirmation email will be sent to the delegate’s email address provided during registration to ensure they receive all necessary conference details in advance.
If you have any questions regarding registration, please contact the support team.
You will receive an email from Zoom 48 hours before the virtual conference begins. This email will contain the link to join the conference.
If you experience any issues accessing Zoom, please visit the Zoom Support Portal for assistance.
Virtual Conference
We use Zoom platform for online presentations.
Your conference coordinator will send you a unique Zoom link on the day of your presentation. Please do not share this link with others.
All speakers are requested to join a pre-conference check 10 minutes before their scheduled presentation time.
We strongly prefer that speakers present live. However, if circumstances prevent you from doing so, you may pre-record your presentation and submit it to the support team in advance.
Please note that all speakers are still encouraged to attend the session live, even if presenting via a recording.
Please ensure that Zoom is properly set up on your computer prior to the virtual conference.
You can use the following link to test your Zoom audio and video setup before the conference: https://zoom.us/test
You may use a Time Zone Converter to check your local time equivalent to the conference venue time.
All listeners are required to register in order to participate in the conference. The registration link is available on the individual conference page.
You are also welcome to invite your students, colleagues, and collaborators to attend and listen to the speakers’ presentations.
If you need to reschedule your presentation date or time, please contact our support team. Alternatively, you may send your pre-recorded presentation to the support team for inclusion in the program.
Please contact the support team to have the Zoom link resent to your registered email address as soon as possible.
You may contact the support team to request a rescheduling of your presentation date and time.
In-Person Conference
The scientific program is designed to encourage interaction between speakers and the audience. If you are presenting a single topic, we kindly ask that you keep your slides concise, visually engaging, and informative. Please allow sufficient time for questions at the end of your presentation and aim to keep your talk engaging and accessible.
Please download the abstract template from the individual conference page on the website.
The organizing committee strives to minimize disruptions to the scientific program; however, changes may occasionally be unavoidable. If there is any change to your scheduled presentation time, the conference organizer will contact you as soon as possible.
Delegates will be informed on the day of the event, and updated versions of the scientific program agenda will be included in the conference program book.
Any last-minute changes will be communicated promptly, and you will be notified immediately if they affect your presentation.
If you experience any delays during the conference, please contact the session chair or a member of the organizing committee for assistance.
In the event of a postponement due to force majeure, all registered participants will be notified promptly via email. The new dates and details will be announced as soon as they are confirmed. Your registration will automatically be transferred to the rescheduled event.
Yes. If the conference is permanently cancelled due to force majeure, registered participants will be eligible for a full or partial refund, depending on the timing and specific circumstances. Administrative fees or non-refundable charges may apply.
Yes. Delegate substitutions are allowed up to 30 days before the new conference date. Please contact the support team with the new participant’s details.
We recommend booking flexible or refundable travel and accommodation. The organizing committee is not responsible for any travel or accommodation costs incurred due to changes caused by force majeure events.
If necessary, the organizing committee may convert the in-person event into a virtual or hybrid format. All registered participants will be informed of the updated format and provided with access instructions.
For any questions or concerns regarding postponement, cancellation, or format changes, please contact the conference support team.
General FAQs
The dress code for the conference is business casual. Speakers are encouraged to wear smart business attire.
Badges and other conference materials will be provided to all attendees upon arrival at the venue.
- You will receive your e-certificate within three working days after delivering your presentation.
- Please note that certificates are only issued after the conclusion of the conference.
To confirm their attendance, speakers are required to submit an abstract and complete the registration process for the conference.
Interested individuals may apply to become a speaker or committee member by sending their CV to the support team.
You may send your questions to us via email. We will forward them to the speaker and facilitate a response or connection with you.
We encourage all speakers to attend the conference from the beginning, as many delegates may have seen your name in the scientific program and may wish to connect with you.
If attending from the start is not possible, we recommend arriving at least one hour before your scheduled presentation time—preferably during a program break. This will give you the opportunity to review your slides with our technical team.
Speakers will be asked to present from the podium on the stage in the conference room.
If you are serving as a session chair, you will be seated at the front of the stage throughout your session. Audience Q&A will take place at the end of each session.
Hotel Accommodation
Delegates may book a hotel room for accompanying family members who are registered for the conference under their name. Please note that family members cannot book a room independently through the conference registration system.
The hotel can provide an extra bed (either a sofa bed or a standard extra bed) for an additional nightly charge. Baby cots are also available for a fee per night.
Please specify your requirements when making your reservation so we can ensure your room is appropriately arranged.
Breakfast timing will be provided by the hotel at the time of check-in.
A cloakroom is available at the hotel for guests who wish to store their luggage.
Please note that the conference organizers are not responsible for any items left in the cloakroom.
Need more assistance?
If you cannot find the answer to your question, please feel free to contact us.