• International Conference on Materials Science, Engineering and Technology
  • 28 – 30 May 2025
  • Paris, France
  • info@msiconference.com
SUBMIT ABSTRACT

PARTICIPANT GUIDELINE

Speaker’s Presentation Timings

The presentation timings for plenary, keynote, invited talks, and regular presentations including oral and e-poster at the International Conference on Materials Science, Engineering & Technology are below:


Plenary Talks: Presentation Time: 45 minutes including 05 minutes Q&A.

Keynote Talk: Presentation Time: 30 minutes including 05 minutes Q&A.

Invited Talk: Presentation Time: 20 minutes including 03 minutes Q&A.

Oral Presentation: Presentation Time: 15 minutes including 03 minutes Q&A.

e-Poster Presentation: Presentation Time: 10 minutes including 02 minutes Q&A.


Note: The conference program will provide detailed information, and they are expected to adhere to their assigned time slots to ensure the smooth flow of the conference and allow sufficient time for all presenters to share their research and insights. Presenters should also plan their presentations accordingly to stay within the allocated time and leave time for Q&A if applicable.

Submit Abstract
Abstract Template

In-Person Participation Guideline

Your Oral and e-Poster Presentation
Digital presentation
For your oral and e-poster presentation you may bring a PowerPoint file on USB flash drive (memory stick). The organizers will copy these files onto the general laptop for beamer projection. It is suggested that you email yourself a copy of your presentation to your personal inbox as a backup copy. If some reason the files can’t be accessed from your flash drive, you will be able to download them to the computer from your email.

All oral and e-poster presenters are required to submit an electronic version of their presentation (PPT) 30min prior to the beginning of the session at the allotted meeting room. All presentations will be scanned for viruses and subsequently loaded on the main projector computer. Any changes to a file prior to its presentation must be made.

Use of your own laptop is not recommended.
● Movies: If your PowerPoint files contain movies, please make sure that they are well formatted and connected to the main files.
● Timing: Please make sure your presentation is well timed.

All oral and e-poster presentations will be recorded and made available after the conference. If someone don`t wish to reveal publicly, please inform before to the conference manager.

All presenter should prepare their name card, which can be distributed to the participants for keeping contact.

Virtual Participation Guideline

How to Deliver Presentations/Access in the Session?

 1. Overview

      All presentations will be live on Zoom.

      Important Notes:

  • All online presenters should be online during their presentations via Zoom.
  • You must be registered for the conference to present.
  • Your talk must end within the given presentation time, including questions if applicable. After completing your presentation time, your screen share will end, and your microphone will be muted.
  • All presenters will get information for their presentations schedule. All presentations time are shown in conference venue time.

 
2. Technical Requirements 

Connectivity:

  • Make sure your connection speed is 2 Mbps upload, 4 Mbps download or better. You can test your Internet connection speed at SpeedTest.net.
  • Using a wired Ethernet connection provides the best quality, but WiFi should be fine.

       
Zoom Client: We strongly recommend that you download or update the Zoom Client for Meetings in advance and test your sound and permissions prior to the day of your presentation. If you have attended a Zoom meeting recently, you likely already have the client installed. To access your assigned Zoom, you will receive a special link via email from Zoom. This link will not work until right before your session.

Device: You will use your own device for your presentation. You should use a laptop or desktop computer. You will need a webcam, if possible.

If you are using a Mac, make sure to try sharing your screen at https://zoom.us/test ahead of your session so that you can grant Zoom the appropriate permissions. Doing so requires you to restart the application (which you won’t want to do during your session).

Sound: We recommend that you present in a quiet area without background sound and use a headset if possible. You can use https://zoom.us/test to test your Zoom audio in advance. 


3. Privacy Policy and Recordings

       Our principle is established to communicate a transparent set of standards and guidelines for acceptable behaviour at the conference and to provide a positive, safe, and welcoming environment for all attendees. Note that all sessions will be moderated and actively monitored for disruptive behaviour; any attendees disrupting the session will be removed from the conference by technical support staff.

In the conference, a week before of your presentations:

  • You will receive an email in your registered email for Zoom link. If you have not received your email, please contact us.
  • Set up the Zoom client on your computer.
  • Use https://zoom.us/test to test your sound and app permissions.
  • Use SpeedTest.net to test your connection speed.
  • Create your presentation slides and check them for sensitive or confidential information. Your presentation will be available on our YouTube channel following the program and should not include confidential information.
  • Be sure your last slide lists the best way(s) for others to contact you for questions or collaborations.



During the conference

Ten minutes before your session (not just your individual talk) starts

  • Click the special Zoom presenter access link emailed by Zoom.
  • Send a message in the chat window to tell the Session Chair and technical support staff (Zoom Host) that you have arrived.
  • Test your sound by unmuting and speaking to your Session Chair. Turn mute back on when you have finished testing.
  • Turn your camera on by clicking on “Start Video”.
  • Check that all other windows, notifications, and sounds not related to your talk are turned off.



During your session

  • Turn your camera
    • Turn your camera on by clicking on “Start Video” when the session chair introduces you.
  • Giving your talk
    • After introduces you by session chair, unmute your microphone and share your screen for presentation.
  • Chat window
    • Open the chat window so you can send a message to technical support in case of problems.
    • When your presentation is over, mute your microphone and stop sharing your screen.
  • Timing
    • Your total presentation time including Q&A if applicable, is given in the guideline.
  • Answering questions
    • If there is time for Q&A, your session attendees will ask questions. You will be answering by your microphone.
  • Contacting live technical support
    • You can reach technical support staff (Zoom Host) or the chairs during the session by the Zoom Chat window. You can also contact us.



After your presentation

    • Mute your microphone.
    • Enjoy the rest of the presentations!

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